Thursday, January 24, 2013

Free photo resources for campus clients

It's not uncommon for our office to get requests for stock photography, both of our campus and for more general or random topics. Others won't ask--you might just discover photos of unknown origin when you least expect it. Here are some resources to keep you in the clear with copyright:
  • Refer campus users to your own feed of stock photography for your university or school, and let them check out the Creative Commons-licensed images for other topics. Remind users to assume that all photographs are protected unless they see a license that says otherwise.
  • Stock.Xchange: This site includes thousands of free stock photographs of varying quality, but a discerning eye will find some great images. A free account is required to access the high-resolution download pages.
  • CVBs/Chambers: If you're promoting your campus location, check out your state or local convention and visitors bureau, or perhaps even your chamber of commerce. Large metropolitan areas or tourist regions will often have a photo gallery that's open to local businesses to use, but again, make sure to follow their licensing procedures.
  • Wikimedia Commons: Most Wikipedia pages include images that are a part of their Wikimedia Commons collection. Wikipedia doesn't own these images, but most can be freely reused outside of Wikipedia so long as you follow the restrictions stated by the owner.
  • Government agencies: The public information departments of many federal and state agencies include photo galleries with free high-resolution images in the press room sections of their websites. Usually, attribution is all that's required to use these images.
 Do you have other favorite photo websites? If so, please share them in the comment section.

Thursday, January 3, 2013

10 cringe-worthy things #highered marketing professionals hear

One of my favorite PR news sites recently offered a list of 14 cringe-worthy things PR clients say. As a light-hearted first post for 2013 (following my extended maternity-leave blogging hiatus), I bring to you a version for those of us in higher ed marketing:
  • "Can you make our logo, phone number and web address fit on this pen?"
  • "I don't do social media. Can I have my student assistant run my Facebook page instead?"
  • "I need a link on the home page."
  • "This important official is visiting campus today at noon, and we need publicity. Just don't release his/her name for security reasons."
  • "Only five people have RSVPed for tonight's event downtown. Can you help us get a crowd?"
  • "I heard an ad for your college on the radio. Can we meet for 30 minutes to discuss how stadium bathroom stall advertising can help you reach your target market?"
  • "Can we use these photos from my flip phone in the brochure?"
  • "For some reason, that reporter at [national news outlet] seemed irritated when I called him the next day."
  • "Your design is OK, but we're tired of the school colors so we had our research assistant design something new in Publisher."
  • "Real writers use the serial comma."
Disclaimer: This blogger has worked in higher ed communications for more than 15 years and has heard many stories from many professional peers at many institutions. Any resemblance to actual persons (living or dead), events, or locales is entirely coincidental.

Monday, April 16, 2012

How social media hasn't changed #highered PR

There's no question that the social media revolution has radically altered the way we communicate in our professional and personal lives, particularly for those of us who work in higher ed marketing and public relations. But though technology has introduced amazing new tools for accomplishing our goals and objectives, many of the fundamental rules of how we work haven't changed:
  1. Strong communication skills still matter. Core to any professional communicator's craft is the ability to write, edit and verbalize concise, cogent messages in a way that's relevant to their target audience. Whether you're writing a news release or posting a social media update, the classic adage of BLUF ("Bottom Line Up Front") remains true regardless of the medium.
  2. Good relationships still matter. While the academic theory regarding organization-public relationships primarily developed in the 1990s, many of the core public relations principles developed by AT&T's Arthur W. Page in the 1930s–40s would make a good foundation for any communications strategy involving social or traditional media today. Social media makes it easier to establish relationships for a longer period, and the comments shared about us will have a more-lasting impact as well.
  3. High ethical standards still matter. As an extension of point #2, the ability to establish trust is key in maintaining good long-term relationships in our interpersonal interactions (on- and off-line) and in our mass communications. Organizations have always been expected to have good customer service — to be authentic, transparent and responsive in their communications — and social media only highlights the actions of those institutions who don't value the people they serve.
What other core skills and abilities do you consider to be timeless in higher ed communications?

Thursday, February 2, 2012

Groundhog Day tips for breaking out of a work rut

No matter how awesome your job may be, anyone can find themselves in a rut at work. Though I've been at the same institution for more than 10 years now, I've been blessed to have a job that has evolved over time. Here are a few tips on keeping things fresh in your professional life over the long haul:
  • Aspire to greatness. In the Bill Murray's classic movie Groundhog Day, his character finds his way out of an endless rut by making his world a better place. While most higher ed jobs don't lead to saving lives, setting a high goal that inspires us can make every day more interesting. Consider pursuing a new credential, learning a new skill, or even earning a graduate degree.
  • Serve others. Apply your professional expertise in a volunteer capacity for a nonprofit organization or community group. You'll get a fresh environment with people who appreciate your service, and you may even pick up a few ideas to bring back to your day job.
  • Find new ways to expedite routine tasks. Do you spend too much time sifting through email, looking for files, or dealing with interruptions? Check out the myriad productivity blogs out there for new ways of getting through the monotonous tasks so you can focus on big-picture projects that can take your work to the next level.
  • Connect with peers outside your institution. Expand your network and meet others who do similar work to you. Social networks, local professional organizations and national conferences can all expose you to people and ideas outside your normal sphere.
What do you do to keep things interesting in your work?

Thursday, January 12, 2012

Higher Editing: Educate your content contributors

Getting tired of making the same editing corrections to the same colleague's work, over and over and over again? There is hope.

Yes, in the short run, it's easier to just fix things yourself or write a quick proofreading mark. But those microchanges add up over time, and constantly bleeding red ink over others' work won't exactly help your relationship for the long term. Address the core problems — not just the symptoms — to improve the work product and efficiency of your team:
  • Explain why you make your changes. Either through a written mark-up, email message or in person, it helps to coach content contributors on the reasons why you correct their work can help prevent them from making the same mistake in the future.
  • Build your institutional style guide. Setting ground rules for common style issues, such as campus abbreviations, titles and locations, is an important place to start building consistency and consensus among your institution's writers and editors. If you don't already have a style guide, start one. Members of the University and College Designers Association can access an index of style guides from around the country on their website, or a quick web search will yield dozens of examples.
  • Share resources. Read any great newsletter articles or blog posts lately on the issue at hand? Know of a helpful grammar or design resource? Forward these resources on to those peers who might benefit from them. Ragan Communications offers one of my favorite daily e-newsletters on all things PR, and many of their featured infographics are pinned to my office bulletin board. Feel free to add your recommendations to the comments section below.

Thursday, September 22, 2011

Higher Editing: Eliminate these common errors

Have you hugged your editor today? If not, you can at least make sure you're avoiding the following common errors in your higher education prose:
  • Incorrect use of "alumni." If you don't want to accidentally change the gender of an honored graduate, please commit the following list to memory:
  • More than one graduate, including at least one male: ALUMNI
  • More than one graduate, all female: ALUMNAE
  • One male graduate: ALUMNUS
  • One female graduate: ALUMNA
  • There's no such thing as an "ALUM" unless you're talking about chemistry (the subject itself, not your academic department)
  • Hosting a "first annual" event. There's no such thing. There are "first" or "inaugural" events, both of which imply that there will be subsequent events. However, you can't have an "annual" event until it is held two consecutive years.
  • "Univeristy." This is one that spell-check should catch every time, but it still gets by on occasion.
  • "Graduating a school." This isn't my personal pet peeve, but it is one brought up by legal writing guru Bryan Garner during his commencement speech last year. Correct usage: graduating from a school.

Tuesday, August 23, 2011

Preventing rogue tweets on your institutional account

Admit it: If you manage both institutional and personal Twitter accounts, you've probably posted at least one rogue tweet.

You may have caught it and deleted it right away, but someone probably saw it. You just hope that someone wasn't your boss or a troll.

So what steps can you take to avoid causing a rogue tweet?
  • Tweet from separate programs or devices. Many dual-Twitterers create boundaries by tweeting institutionally from their work computer and by tweeting personally from their mobile devices. This approach makes it easy to shift persona with less risk.
  • Set your tweeting program's default account to your personal one. If you're going to accidentally tweet from the wrong account, it's much less risky to post a straight-laced institutional news item from your personal account than to post a snarky comment for your college or school. This trick is great if you don't have a smartphone.
  • Don't tweet angry (or when otherwise mentally compromised). You shouldn't do this anyway, but tweeting angry (or when #gettngslizzerd) from an institutional account will most certainly grab the attention of your followers. Tweet from both personal and institutional accounts as though your boss, HR office or university president is watching at all times (because they just might be), and even if you mix up accounts, there's not much harm. Heck, one time I accidentally posted a higher ed marketing link from the law school account and the university retweeted it.
  • Share these tips with other institutional tweeting colleagues so they don't rogue tweet, either.
Do you have other tips on preventing rogue tweets?
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